This quote applies not only to the quiet flow of life, but unfortunately also to the flow of data in many companies. Documents get stuck on islands of decentralised software, information disappears in the whirlpool of data, mountains of paper hold up necessary decisions and unnecessary bends and tributaries congest knowledge.
HOW T.O.C. BENEFITS YOU
However, such data blockages are easy to straighten out – by introducing an integrated document management system we guarantee the steady flow of information. Our team reduces the space needed for archives and filing systems by up to 90 per cent, shortens process lead times noticeably and thus ensures information gets to where it is needed immediately.
PROCESS OPTIMISATION IN DETAIL
This becomes especially clear by using file management as an example. Many errors arise from different versions and/or status levels of multiple files for documents that are processed or used jointly. The result is often a decrease in the timeliness of the documents filed and requests, as well as delays in the workflow of downstream departments.
An analysis of the filing systems currently in use enables us to provide you with valuable information on the time lost in your company/operation. The aim of our analysis is to make specific proposals for the improvement of all systems, e.g. filing according to a phased plan (workplace, team filing system, archives) or the creation of an IT system for managing/researching shared paper filing systems:
- Personal filing system
- Team filing system
- Floor filing system
- Central filing system